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Butler Notary Services
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Notarial Services
Taking an Acknowledgement
A notary who takes an acknowledgement confirms that the person before them was the signing party on a document that has already been signed. In this case, the notary has to confirm not that the document is being signed during the notarial act, but that the document was signed in the past and that the signing party before the notary was the signing party for the original signature.
RCW 42.45.010(1) and (8); RCW 42.45.030(1): RCW 42.45.140(1) and (2)
Certifying/attesting a copy
A notary who certifies or attests a copy of a document is verifying that the document in question is an exact copy of another document. The notary must compare the copy with the original document and determine that the copy is a full, true, and accurate transcription or reproduction of the original.
The simplest way to ensure that the copy meets this standard is for the notary to make the copy themselves when possible. The notary, however, should avoid copying public documents that indicate that they should not be copied. Copies of these documents should be obtained ahead of time by the person requesting the certification.
RCW 42.45.010(8); RCW 42.45.030(4); RCW 42.45.130(5)
Oath or Affirmation
Administering an oath or affirmation is by itself a simple process. The notary asks the swearing party to raise their right hand and either swear an oath or solemnly affirm that they will perform an action or uphold a specific standard based on the situation.
witnessing a signature and administering an oath. There are three steps that a notary will perform as part of this act:
• First, the signing party brings a written statement to the notary to be verified.
• Second, the notary has the signing party raise their hand and either swear an oath or solemnly affirm that the contents of the document are true.
• Finally, after the oath, the signing party signs the document in front of the notary.
RCW 42.45.010(8); RCW 42.45.030(2); RCW 42.45.140(3)
Witnessing/Attesting a Signature
Witnessing or attesting a signing party’s signature can be done in one of two ways:
• Witness the signature taking place, by having the signing party physically present to sign the document.
• If the document is already signed, then the signing party can have the signature attested instead, where the signing party signs a second time in the notary’s presence.
RCW 42.45.010(8); RCW 42.45.030(3); RCW 42.45.140(4)
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